Optimize your daily schedule and maximize your output with our intuitive Time Management Calculator. Understand where your time goes, identify inefficiencies, and make data-driven decisions to improve your productivity.
Productivity Time Allocation
Enter the total hours you have available for productive work.
Hours spent sleeping.
Time spent traveling to and from work/activities.
Time for meals, short breaks, and personal care.
Your ideal amount of deep, uninterrupted work.
Time spent in meetings, on calls, or collaborative tasks.
Time for administrative tasks, emails, quick errands.
Your Time Allocation Summary
—
Available for Tasks
—
Unallocated Time
—
Potential Time Deficit
—
Formula:
Available for Tasks = Total Hours – Sleep – Commute – Meals/Breaks
Allocated Work Time = Focused Work + Meetings/Calls + Admin/Errands
Unallocated Time = Available for Tasks – Allocated Work Time
Potential Time Deficit = MAX(0, Allocated Work Time – Available for Tasks)
Daily Time Allocation Breakdown
Visualizing how your available time is distributed across essential activities and work-related tasks.
Weekly Time Breakdown Projection
Estimated Time Spent Over a 5-Day Work Week
Category
Daily Hours
Weekly Hours (5 Days)
Weekly Percentage
Sleep
—
—
—
Commute
—
—
—
Meals & Breaks
—
—
—
Focused Work
—
—
—
Meetings & Calls
—
—
—
Admin & Errands
—
—
—
Unallocated/Buffer
—
—
—
Total
—
—
100.0%
var ctx;
var timeAllocationChartInstance = null;
var chartData = {
labels: ['Sleep', 'Commute', 'Meals & Breaks', 'Focused Work', 'Meetings & Calls', 'Admin & Errands', 'Unallocated'],
datasets: [{
label: 'Hours per Day',
data: [0, 0, 0, 0, 0, 0, 0],
backgroundColor: [
'#6c757d', // Sleep
'#adb5bd', // Commute
'#004a99', // Meals & Breaks
'#28a745', // Focused Work
'#ffc107', // Meetings & Calls
'#17a2b8', // Admin & Errands
'#e9ecef' // Unallocated
],
borderColor: '#ffffff',
borderWidth: 1
}]
};
var chartOptions = {
responsive: true,
maintainAspectRatio: false,
plugins: {
legend: {
position: 'top',
},
title: {
display: true,
text: 'Daily Time Allocation Breakdown'
}
}
};
function validateInput(id, min, max, isEmptyAllowed) {
var input = document.getElementById(id);
var errorElement = document.getElementById(id + "Error");
var value = parseFloat(input.value);
errorElement.style.display = 'none'; // Hide error by default
if (!isEmptyAllowed && (input.value === null || input.value.trim() === "")) {
errorElement.innerText = "This field is required.";
errorElement.style.display = 'block';
return false;
}
if (isNaN(value)) {
if (input.value.trim() !== "") { // Only show error if not empty and not a number
errorElement.innerText = "Please enter a valid number.";
errorElement.style.display = 'block';
return false;
} else if (!isEmptyAllowed) { // If empty is not allowed
errorElement.innerText = "This field is required.";
errorElement.style.display = 'block';
return false;
}
// If empty is allowed and it's empty, it's valid for now
return true;
}
if (value max) {
errorElement.innerText = "Value cannot be more than " + max + ".";
errorElement.style.display = 'block';
return false;
}
return true;
}
function calculateTime() {
// Validate all inputs first
var inputsValid = true;
inputsValid &= validateInput('totalHours', 1, 24);
inputsValid &= validateInput('sleepHours', 0);
inputsValid &= validateInput('commuteHours', 0);
inputsValid &= validateInput('mealsBreaksHours', 0);
inputsValid &= validateInput('focusedWorkHours', 0);
inputsValid &= validateInput('meetingsCallsHours', 0);
inputsValid &= validateInput('adminErrandsHours', 0);
if (!inputsValid) {
document.getElementById('result').innerText = "Error";
updateChart([0,0,0,0,0,0,0]); // Reset chart on error
updateTable(0,0,0,0,0,0,0); // Reset table on error
return;
}
var totalHours = parseFloat(document.getElementById('totalHours').value);
var sleepHours = parseFloat(document.getElementById('sleepHours').value);
var commuteHours = parseFloat(document.getElementById('commuteHours').value);
var mealsBreaksHours = parseFloat(document.getElementById('mealsBreaksHours').value);
var focusedWorkHours = parseFloat(document.getElementById('focusedWorkHours').value);
var meetingsCallsHours = parseFloat(document.getElementById('meetingsCallsHours').value);
var adminErrandsHours = parseFloat(document.getElementById('adminErrandsHours').value);
var availableForTasks = totalHours – sleepHours – commuteHours – mealsBreaksHours;
var allocatedTaskTime = focusedWorkHours + meetingsCallsHours + adminErrandsHours;
var unallocatedTime = availableForTasks – allocatedTaskTime;
var timeDeficit = Math.max(0, allocatedTaskTime – availableForTasks);
var resultText = "";
var availableForTasksDisplay = availableForTasks.toFixed(1);
var unallocatedTimeDisplay = unallocatedTime.toFixed(1);
var timeDeficitDisplay = timeDeficit.toFixed(1);
if (timeDeficit > 0) {
resultText = "Time Deficit!";
document.getElementById('result').style.color = '#dc3545'; // Red for deficit
} else if (unallocatedTime >= 0.5) { // Consider a buffer of 0.5 hours as balanced
resultText = "Balanced";
document.getElementById('result').style.color = 'var(–success-color)'; // Green for balanced
} else {
resultText = "Tight Schedule";
document.getElementById('result').style.color = '#ffc107'; // Yellow for tight
}
// Clamp availableForTasksDisplay to be non-negative
if (availableForTasks < 0) availableForTasksDisplay = "0.0";
if (unallocatedTime < 0) unallocatedTimeDisplay = "0.0";
document.getElementById('result').innerText = resultText;
document.getElementById('availableForWork').getElementsByTagName('span')[0].innerText = availableForTasksDisplay + " hrs";
document.getElementById('unallocatedTime').getElementsByTagName('span')[0].innerText = unallocatedTimeDisplay + " hrs";
document.getElementById('timeDeficit').getElementsByTagName('span')[0].innerText = timeDeficitDisplay + " hrs";
// Update chart data
chartData.datasets[0].data = [
sleepHours,
commuteHours,
mealsBreaksHours,
focusedWorkHours,
meetingsCallsHours,
adminErrandsHours,
Math.max(0, unallocatedTime) // Ensure unallocated isn't negative in chart
];
updateChart(chartData.datasets[0].data);
// Update table data
var weeklyHoursFactor = 5; // Assuming a 5-day work week for projection
var totalDailyHours = sleepHours + commuteHours + mealsBreaksHours + focusedWorkHours + meetingsCallsHours + adminErrandsHours + Math.max(0, unallocatedTime);
var totalWeeklyHours = totalDailyHours * weeklyHoursFactor;
var totalPercent = 100.0; // Total should always be 100%
updateTable(
sleepHours, sleepHours * weeklyHoursFactor, (sleepHours / totalDailyHours) * 100,
commuteHours, commuteHours * weeklyHoursFactor, (commuteHours / totalDailyHours) * 100,
mealsBreaksHours, mealsBreaksHours * weeklyHoursFactor, (mealsBreaksHours / totalDailyHours) * 100,
focusedWorkHours, focusedWorkHours * weeklyHoursFactor, (focusedWorkHours / totalDailyHours) * 100,
meetingsCallsHours, meetingsCallsHours * weeklyHoursFactor, (meetingsCallsHours / totalDailyHours) * 100,
adminErrandsHours, adminErrandsHours * weeklyHoursFactor, (adminErrandsHours / totalDailyHours) * 100,
Math.max(0, unallocatedTime), Math.max(0, unallocatedTime) * weeklyHoursFactor, (Math.max(0, unallocatedTime) / totalDailyHours) * 100,
totalDailyHours, totalWeeklyHours, totalPercent
);
}
function updateChart(data) {
var canvas = document.getElementById('timeAllocationChart');
if (!ctx) {
ctx = canvas.getContext('2d');
}
if (timeAllocationChartInstance) {
timeAllocationChartInstance.destroy(); // Destroy previous instance if it exists
}
chartData.datasets[0].data = data;
timeAllocationChartInstance = new Chart(ctx, {
type: 'pie', // Use pie chart for breakdown
data: chartData,
options: chartOptions
});
}
function updateTable(sleepD, sleepW, sleepP, commuteD, commuteW, commuteP, mealsD, mealsW, mealsP, focusedD, focusedW, focusedP, meetingsD, meetingsW, meetingsP, adminD, adminW, adminP, unallocD, unallocW, unallocP, totalD, totalW, totalP) {
// Basic check for valid numbers before updating table cells
var safeFormat = function(value) {
if (isNaN(value) || value === null) return "–";
if (value < 0) value = 0; // Ensure non-negative for display
return value.toFixed(1);
};
var safeFormatPercent = function(value) {
if (isNaN(value) || value === null || value === Infinity) return "–";
if (value < 0) value = 0;
return value.toFixed(1) + "%";
};
document.getElementById('sleepDaily').innerText = safeFormat(sleepD);
document.getElementById('sleepWeekly').innerText = safeFormat(sleepW);
document.getElementById('sleepPercent').innerText = safeFormatPercent(sleepP);
document.getElementById('commuteDaily').innerText = safeFormat(commuteD);
document.getElementById('commuteWeekly').innerText = safeFormat(commuteW);
document.getElementById('commutePercent').innerText = safeFormatPercent(commuteP);
document.getElementById('mealsDaily').innerText = safeFormat(mealsD);
document.getElementById('mealsWeekly').innerText = safeFormat(mealsW);
document.getElementById('mealsPercent').innerText = safeFormatPercent(mealsP);
document.getElementById('focusedDaily').innerText = safeFormat(focusedD);
document.getElementById('focusedWeekly').innerText = safeFormat(focusedW);
document.getElementById('focusedPercent').innerText = safeFormatPercent(focusedP);
document.getElementById('meetingsDaily').innerText = safeFormat(meetingsD);
document.getElementById('meetingsWeekly').innerText = safeFormat(meetingsW);
document.getElementById('meetingsPercent').innerText = safeFormatPercent(meetingsP);
document.getElementById('adminDaily').innerText = safeFormat(adminD);
document.getElementById('adminWeekly').innerText = safeFormat(adminW);
document.getElementById('adminPercent').innerText = safeFormatPercent(adminP);
document.getElementById('unallocatedDaily').innerText = safeFormat(unallocD);
document.getElementById('unallocatedWeekly').innerText = safeFormat(unallocW);
document.getElementById('unallocatedPercent').innerText = safeFormatPercent(unallocP);
document.getElementById('totalDailyCalc').innerText = safeFormat(totalD);
document.getElementById('totalWeeklyCalc').innerText = safeFormat(totalW);
document.getElementById('totalPercent').innerText = "100.0%"; // Always 100% for total
}
function resetForm() {
document.getElementById('totalHours').value = 8;
document.getElementById('sleepHours').value = 7;
document.getElementById('commuteHours').value = 1;
document.getElementById('mealsBreaksHours').value = 1.5;
document.getElementById('focusedWorkHours').value = 4;
document.getElementById('meetingsCallsHours').value = 1;
document.getElementById('adminErrandsHours').value = 0.5;
// Clear errors
var errorElements = document.querySelectorAll('.error-message');
for (var i = 0; i < errorElements.length; i++) {
errorElements[i].style.display = 'none';
errorElements[i].innerText = '';
}
calculateTime(); // Recalculate with default values
}
function copyResults() {
var resultDiv = document.getElementById('result');
var availableWorkSpan = document.getElementById('availableForWork').getElementsByTagName('span')[0];
var unallocatedSpan = document.getElementById('unallocatedTime').getElementsByTagName('span')[0];
var deficitSpan = document.getElementById('timeDeficit').getElementsByTagName('span')[0];
var summary = "Time Allocation Summary:\n";
summary += "Status: " + resultDiv.innerText + "\n";
summary += "Available for Tasks: " + availableWorkSpan.innerText + "\n";
summary += "Unallocated Time: " + unallocatedSpan.innerText + "\n";
summary += "Potential Time Deficit: " + deficitSpan.innerText + "\n\n";
summary += "Detailed breakdown and weekly projection available in the calculator interface.";
// Use a temporary textarea for copying
var textArea = document.createElement("textarea");
textArea.value = summary;
textArea.style.position = "fixed"; // Avoid scrolling to bottom
textArea.style.left = "-9999px";
document.body.appendChild(textArea);
textArea.focus();
textArea.select();
try {
var successful = document.execCommand('copy');
var msg = successful ? 'Results copied to clipboard!' : 'Failed to copy results.';
console.log(msg);
// Optionally display a temporary notification to the user
var notification = document.createElement('div');
notification.textContent = msg;
notification.style.cssText = 'position: fixed; top: 50%; left: 50%; transform: translate(-50%, -50%); background-color: var(–primary-color); color: white; padding: 15px; border-radius: 5px; z-index: 1000;';
document.body.appendChild(notification);
setTimeout(function(){ document.body.removeChild(notification); }, 2000);
} catch (err) {
console.error('Fallback: Oops, unable to copy', err);
var notification = document.createElement('div');
notification.textContent = 'Copying failed. Please copy manually.';
notification.style.cssText = 'position: fixed; top: 50%; left: 50%; transform: translate(-50%, -50%); background-color: #dc3545; color: white; padding: 15px; border-radius: 5px; z-index: 1000;';
document.body.appendChild(notification);
setTimeout(function(){ document.body.removeChild(notification); }, 2000);
}
document.body.removeChild(textArea);
}
// Add Chart.js library directly to avoid external dependency issues for demonstration
// In a real-world scenario, you'd typically enqueue this properly in WordPress
// For this standalone HTML, we'll inline it.
(function() {
var script = document.createElement('script');
script.src = 'https://cdn.jsdelivr.net/npm/chart.js@3.7.0/dist/chart.min.js'; // Using a CDN for Chart.js for simplicity in this single file.
script.onload = function() {
// Initialize calculator after chart library is loaded
calculateTime();
};
document.head.appendChild(script);
})();
// Initial calculation on load
// calculateTime(); // Moved inside script.onload to ensure chart library is ready