Paid Time Off (PTO) is a valuable benefit offered by many employers, allowing employees to take time off for vacation, illness, or personal reasons while still receiving their regular pay. The way PTO is earned, or "accrued," can vary significantly from company to company. This calculator helps you determine how much PTO you will accrue based on your total hours worked and your employer's specific accrual rate.
Hours Worked (This Period): This represents the total number of hours you have worked during the specific pay period or timeframe for which you want to calculate PTO accrual. For a standard two-week pay period, this would typically be around 80 hours for a full-time employee, though it can vary based on overtime or absences.
PTO Accrual Rate (per hour worked): This is the rate at which you earn PTO for every hour you work. It's often expressed as a decimal. For instance, a rate of 0.05 means you earn 0.05 hours of PTO for every hour you work. Some companies might express this as a fraction of an hour (e.g., 1 hour of PTO for every 20 hours worked, which is equivalent to 0.05). Your employee handbook or HR department can provide this specific rate.
The calculation is straightforward: multiply your total hours worked by your PTO accrual rate per hour. This will give you the total PTO hours earned during that period.
function calculatePTO() {
var hoursWorked = parseFloat(document.getElementById("hoursWorked").value);
var accrualRatePerHour = parseFloat(document.getElementById("accrualRatePerHour").value);
var resultDiv = document.getElementById("ptoResult");
if (isNaN(hoursWorked) || isNaN(accrualRatePerHour)) {
resultDiv.innerHTML = "Please enter valid numbers for both fields.";
return;
}
if (hoursWorked < 0 || accrualRatePerHour < 0) {
resultDiv.innerHTML = "Hours worked and accrual rate cannot be negative.";
return;
}
var ptoAccrued = hoursWorked * accrualRatePerHour;
resultDiv.innerHTML = "PTO Accrued: " + ptoAccrued.toFixed(2) + " hours";
}