Calculate reimbursement based on Texas Comptroller & IRS Standards (2024)
Business (Standard)
Medical / Moving
Charitable Organizations
Custom Rate (Enter below)
Default: 67¢ (2024 Business Standard)
Total Distance:0 miles
Applied Rate:0¢ / mile
Total Reimbursement:$0.00
Guide to Texas Mileage Reimbursement Rates
Whether you are a state employee, a small business owner, or an individual filing taxes in Texas, understanding mileage reimbursement is essential for accurate financial reporting. The Texas Comptroller of Public Accounts generally aligns state travel reimbursement rates with those established by the IRS, though specific rules apply to state agencies under the "Textravel" guidelines.
Current 2024 Mileage Rates
For the tax year 2024, the mileage rates used for calculating deductible costs or reimbursement are as follows:
Purpose of Drive
Rate per Mile
Applicability
Business
67 cents
Standard rate for business-related travel.
Medical / Moving
21 cents
Qualified medical transport or active-duty military moving.
Charitable
14 cents
Driving in service of a charitable organization.
Rules for Texas State Employees
If you are an employee of the State of Texas, your reimbursement is governed by the General Appropriations Act. Key points to remember:
Maximum Rate: State agencies may pay mileage reimbursement up to the IRS standard rate (67 cents/mile for 2024), but they are not required to pay the full amount. Some agencies may have internal caps.
Route Calculation: Reimbursement is typically calculated based on the shortest route (point-to-point) using a mapping service. Deviations for personal reasons are not reimbursable.
Carpooling: If multiple state employees travel in one personally owned vehicle, only the owner of the vehicle may claim the mileage reimbursement.
How to Calculate Your Reimbursement
The formula for calculating your mileage reimbursement is straightforward:
Total Reimbursement = (Total Miles Driven) × (Rate per Mile)
For example, if a Texas-based sales representative drives 450 miles for client meetings using their personal vehicle at the standard 2024 rate:
Miles: 450
Rate: $0.67
Calculation: 450 × 0.67 = $301.50
Frequently Asked Questions
Is mileage reimbursement mandatory in Texas?
Texas labor laws do not strictly mandate that private employers reimburse employees for mileage. However, if the failure to reimburse causes an employee's effective wage to drop below the federal minimum wage, it may become a legal issue. Most legitimate businesses offer reimbursement to remain competitive and fair.
Does the Texas Comptroller set a different rate than the IRS?
Generally, no. The Texas Comptroller adopts the IRS standard mileage rates for state travel reimbursement purposes. When the IRS updates rates (usually annually in January), the state rates update accordingly.
What documentation is required?
To claim mileage, you should maintain a compliant mileage log that includes: the date of the trip, the starting and ending locations, the total miles driven, and the specific business purpose of the trip. Odometer photos are often recommended.
function updateRatePlaceholder() {
var purpose = document.getElementById('tripPurpose').value;
var rateInput = document.getElementById('ratePerMile');
var note = document.getElementById('rateNote');
// 2024 IRS Standard Rates
var rates = {
'business': 67.0,
'medical': 21.0,
'charity': 14.0
};
if (purpose === 'custom') {
rateInput.value = ";
rateInput.placeholder = 'Enter rate';
note.innerHTML = 'Enter your specific company rate.';
} else {
rateInput.value = rates[purpose];
note.innerHTML = 'Default: ' + rates[purpose] + '¢ (2024 Standard)';
}
}
function calculateTexasMileage() {
// Get input values
var miles = parseFloat(document.getElementById('totalMiles').value);
var rateCents = parseFloat(document.getElementById('ratePerMile').value);
// Validation
if (isNaN(miles) || miles < 0) {
alert("Please enter a valid number of miles.");
return;
}
if (isNaN(rateCents) || rateCents < 0) {
alert("Please enter a valid rate per mile.");
return;
}
// Calculation logic
// Convert cents to dollars for the calculation
var rateDollars = rateCents / 100;
var totalReimbursement = miles * rateDollars;
// Display results
document.getElementById('displayMiles').innerHTML = miles.toLocaleString() + " miles";
document.getElementById('displayRate').innerHTML = rateCents + "¢ / mile";
// Format currency for US Dollars
var currencyFormatter = new Intl.NumberFormat('en-US', {
style: 'currency',
currency: 'USD',
minimumFractionDigits: 2
});
document.getElementById('displayTotal').innerHTML = currencyFormatter.format(totalReimbursement);
// Show result box
document.getElementById('resultDisplay').style.display = 'block';
}
// Initialize the default rate on load
window.onload = function() {
updateRatePlaceholder();
};