Texas Mileage Rate 2023 Calculator

Texas Mileage Reimbursement Calculator (2023)

Business Use (65.5¢) Medical or Moving (22¢) Charitable Service (14¢)

function calculateTexasMileage() { // 1. Get Inputs var milesInput = document.getElementById('tm_miles'); var categorySelect = document.getElementById('tm_category'); var resultBox = document.getElementById('tm_result_box'); // 2. Parse Values var miles = parseFloat(milesInput.value); var category = categorySelect.value; // 3. Validation if (isNaN(miles) || miles < 0) { alert("Please enter a valid number of miles."); return; } // 4. Define 2023 Rates (Texas uses IRS standard) // Rates are in dollars per mile var rate = 0; if (category === 'business') { rate = 0.655; // 65.5 cents } else if (category === 'medical') { rate = 0.22; // 22 cents } else if (category === 'charity') { rate = 0.14; // 14 cents } // 5. Calculate Total var totalAmount = miles * rate; // 6. Format Output document.getElementById('res_miles').innerText = miles.toLocaleString(); document.getElementById('res_rate').innerText = '$' + rate.toFixed(3) + ' / mile'; document.getElementById('res_total').innerText = '$' + totalAmount.toFixed(2); // 7. Show Result resultBox.style.display = 'block'; }

For tax year 2023, tracking your vehicle mileage is essential for maximizing deductions or ensuring proper reimbursement from your employer. The State of Texas typically aligns its reimbursement rates for state employees with the Internal Revenue Service (IRS) standard mileage rates. This calculator helps you estimate your deduction value or reimbursement amount based on the official 2023 figures.

Official 2023 Mileage Rates in Texas

Effective January 1, 2023, the standard mileage rates used in Texas (and federally) increased to account for fuel costs and inflation. These rates apply to the use of a car (also vans, pickups, or panel trucks).

Purpose of Drive	2023 Rate per Mile
Business Use	65.5 cents ($0.655)
Medical & Moving (Qualified Armed Forces)	22 cents ($0.22)
Charitable Organizations	14 cents ($0.14)

How the Texas Mileage Reimbursement Works

While federal law does not mandate that private employers reimburse employees for mileage, many Texas companies choose to do so using the IRS standard rate (65.5 cents/mile for 2023) to attract talent and ensure fair compensation. If your employer reimburses you at this specific rate, the reimbursement is generally tax-free.

For State Employees: The Texas Comptroller of Public Accounts stipulates that state employees are reimbursed at the standard IRS rate. For travel occurring on or after January 1, 2023, the maximum mileage reimbursement rate is 65.5 cents per mile.

Calculating Your Deduction

To use the Standard Mileage Rate for a deduction on your tax return, you generally cannot deduct actual car expenses (like gas, insurance, or repairs) for that same vehicle. You must choose between the Standard Mileage Rate or the Actual Expenses method.

The calculation is straightforward: (Total Business Miles) × (Rate) = Deduction Amount. For example, if you drove 1,000 miles for business in Texas during 2023, your calculation would be 1,000 × $0.655 = $655.00.

Record Keeping Requirements

Whether you are filing for a tax deduction or an employer reimbursement, the IRS and Texas State Auditors require a timely log. Your mileage log should include:

• Date of the trip
• Starting point and destination
• Business purpose of the trip
• Total miles driven
• Odometer readings (start and end)

Disclaimer: This calculator is for informational purposes only and uses the standard 2023 IRS/Texas Comptroller rates. It does not constitute tax or legal advice. Please consult with a CPA or tax professional regarding your specific tax situation.