Calculate your business travel expenses and tax deductions quickly.
Total Reimbursement Amount
$0.00
Understanding Mileage Reimbursement
Mileage reimbursement is the process where employers pay employees for the business-related use of their personal vehicles. This typically covers fuel, maintenance, insurance, and vehicle depreciation. Most businesses in the United States follow the standard mileage rates set by the IRS.
2024 IRS Standard Mileage Rates
Business: 67 cents per mile driven for business use.
Medical/Moving: 21 cents per mile driven for qualified medical or moving purposes.
Charitable: 14 cents per mile driven in service of charitable organizations.
Example Calculation
If an employee drives 100 miles for a business meeting and pays $5.00 in parking fees, using the 2024 IRS rate of $0.67:
(100 miles x $0.67) + $5.00 Tolls = $72.00 Total Reimbursement
Important Tips for Employees
To ensure you are fully reimbursed and compliant with tax laws, keep a detailed mileage log including: the date of the trip, the starting point and destination, the purpose of the travel, and the starting/ending odometer readings.
function calculateMileage() {
var distance = parseFloat(document.getElementById('distanceDriven').value);
var rate = parseFloat(document.getElementById('reimbursementRate').value);
var tolls = parseFloat(document.getElementById('tollCosts').value) || 0;
var trips = parseInt(document.getElementById('tripFrequency').value) || 1;
var resultDiv = document.getElementById('reimbursementResult');
var totalDisplay = document.getElementById('totalAmount');
var breakdownDisplay = document.getElementById('breakdownText');
if (isNaN(distance) || isNaN(rate) || distance <= 0) {
alert('Please enter valid numbers for distance and rate.');
return;
}
var totalDistance = distance * trips;
var mileageCost = totalDistance * rate;
var totalTolls = tolls * trips;
var totalReimbursement = mileageCost + totalTolls;
totalDisplay.innerText = '$' + totalReimbursement.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2});
breakdownDisplay.innerHTML = 'Breakdown:' +
'Total Distance: ' + totalDistance.toLocaleString() + ' miles' +
'Mileage Payment: $' + mileageCost.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2}) + " +
'Total Tolls/Parking: $' + totalTolls.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2});
resultDiv.style.display = 'block';
resultDiv.scrollIntoView({ behavior: 'smooth', block: 'nearest' });
}