Timesheet Calculator Free

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Free Timesheet Calculator

Daily Work Hours

Enter your start time, end time, and any unpaid break duration for each day.

Pay Rate Details

Your Timesheet Summary

Total Hours Worked:
Regular Hours:
Overtime Hours:
Regular Pay:
Overtime Pay:
Total Gross Pay:

Understanding the Free Timesheet Calculator

A timesheet calculator is an essential tool for both employees and employers to accurately track work hours and calculate gross pay. Whether you're a freelancer, a small business owner, or managing payroll for a larger company, precise timekeeping is crucial for fair compensation and efficient record-keeping.

What is a Timesheet Calculator?

At its core, a timesheet calculator automates the process of tallying up hours worked, including regular and overtime hours, and then applying hourly rates to determine total gross pay. Instead of manually adding up start and end times, subtracting breaks, and calculating overtime, this tool does it all for you, minimizing errors and saving valuable time.

How This Calculator Works

Our free timesheet calculator is designed for simplicity and accuracy. Here's a breakdown of the inputs and how the calculations are performed:

  • Daily Work Hours: For each day of the week, you'll input your start time, end time, and the duration of any unpaid breaks (in minutes). The calculator will then determine the net working hours for that specific day.
  • Hourly Rate ($): This is your standard pay rate per hour.
  • Standard Work Week Hours: This defines the threshold for regular hours. Typically, this is 40 hours per week, but it can be adjusted based on your employment terms or local regulations.
  • Overtime Multiplier: This factor determines your overtime pay rate. For example, a multiplier of 1.5 means "time and a half," where your overtime hours are paid at 1.5 times your standard hourly rate.

Once you input these details and click "Calculate Timesheet," the tool will:

  1. Sum up all your daily net working hours to get your Total Hours Worked for the week.
  2. Determine Regular Hours by comparing your total hours against the standard work week hours.
  3. Calculate Overtime Hours for any hours worked beyond the standard work week.
  4. Compute Regular Pay based on your regular hours and hourly rate.
  5. Calculate Overtime Pay using your overtime hours, hourly rate, and the overtime multiplier.
  6. Finally, it will provide your Total Gross Pay, which is the sum of your regular and overtime pay.

Benefits of Using a Timesheet Calculator

  • Accuracy: Eliminates human error in time calculations, ensuring correct payroll.
  • Efficiency: Saves time for both employees filling out timesheets and employers processing them.
  • Transparency: Provides a clear breakdown of hours worked and how pay is calculated.
  • Compliance: Helps ensure adherence to labor laws regarding working hours and overtime.
  • Record Keeping: Offers a digital record of hours for future reference or audits.

Whether you're tracking your own hours or managing a team, this free timesheet calculator is a reliable solution for accurate and hassle-free payroll preparation.

function parseTime(timeString) { if (!timeString) return 0; // Handle empty time input var parts = timeString.split(':'); if (parts.length !== 2) return 0; // Invalid format var hours = parseInt(parts[0]); var minutes = parseInt(parts[1]); if (isNaN(hours) || isNaN(minutes)) return 0; return hours * 60 + minutes; // Total minutes from midnight } function calculateTimesheet() { var days = ['mon', 'tue', 'wed', 'thu', 'fri', 'sat', 'sun']; var totalMinutesWorked = 0; for (var i = 0; i < days.length; i++) { var day = days[i]; var startTimeStr = document.getElementById(day + 'StartTime').value; var endTimeStr = document.getElementById(day + 'EndTime').value; var breakMinutes = parseFloat(document.getElementById(day + 'Break').value); if (isNaN(breakMinutes) || breakMinutes < 0) { breakMinutes = 0; } var startMinutes = parseTime(startTimeStr); var endMinutes = parseTime(endTimeStr); if (startTimeStr && endTimeStr && startMinutes !== 0 && endMinutes !== 0) { // Only calculate if both start and end times are provided var dailyWorkMinutes = endMinutes – startMinutes – breakMinutes; if (dailyWorkMinutes < 0) { // Handle end time before start time (e.g., 0 hours worked for that shift) dailyWorkMinutes = 0; } totalMinutesWorked += dailyWorkMinutes; } } var totalHoursWorked = totalMinutesWorked / 60; var hourlyRate = parseFloat(document.getElementById('hourlyRate').value); var standardHours = parseFloat(document.getElementById('standardHours').value); var overtimeMultiplier = parseFloat(document.getElementById('overtimeMultiplier').value); // Validate inputs if (isNaN(hourlyRate) || hourlyRate < 0) { alert("Please enter a valid Hourly Rate."); return; } if (isNaN(standardHours) || standardHours < 0) { alert("Please enter valid Standard Work Week Hours."); return; } if (isNaN(overtimeMultiplier) || overtimeMultiplier < 1) { alert("Please enter a valid Overtime Multiplier (must be 1 or greater)."); return; } var regularHours = Math.min(totalHoursWorked, standardHours); var overtimeHours = Math.max(0, totalHoursWorked – standardHours); var regularPay = regularHours * hourlyRate; var overtimePay = overtimeHours * hourlyRate * overtimeMultiplier; var totalGrossPay = regularPay + overtimePay; document.getElementById('totalHoursWorked').innerText = totalHoursWorked.toFixed(2) + " hours"; document.getElementById('regularHours').innerText = regularHours.toFixed(2) + " hours"; document.getElementById('overtimeHours').innerText = overtimeHours.toFixed(2) + " hours"; document.getElementById('regularPay').innerText = "$" + regularPay.toFixed(2); document.getElementById('overtimePay').innerText = "$" + overtimePay.toFixed(2); document.getElementById('totalGrossPay').innerText = "$" + totalGrossPay.toFixed(2); document.getElementById('timesheetResult').style.display = 'block'; }

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