Free Timesheet Calculator

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Free Weekly Timesheet Calculator

Day Start Time End Time Break (Mins) Daily Total
Monday 7.00 hrs
Tuesday 7.00 hrs
Wednesday 7.00 hrs
Thursday 7.00 hrs
Friday 7.00 hrs
Saturday 0.00 hrs
Sunday 0.00 hrs
0.00
00:00
$0.00

How to Use the Free Timesheet Calculator

Keeping track of billable hours is essential for freelancers, hourly employees, and small business owners. This free timesheet calculator simplifies the process of converting clock-in and clock-out times into decimal hours for payroll purposes.

To use this tool effectively:

  • Input Times: Enter your start and end times for each day of the week. You can use the AM/PM selector or 24-hour format depending on your browser settings.
  • Deduct Breaks: Enter the total number of minutes taken for lunch or personal breaks. The calculator will automatically subtract these from your total.
  • Hourly Rate: Optionally, enter your hourly pay rate to see an estimate of your gross earnings for the week.
  • Results: The calculator provides your total time in both decimal format (useful for billing) and standard hours/minutes format.

Why Decimal Hours Matter

Most payroll systems require time to be entered in decimal format. For example, if you worked 7 hours and 30 minutes, you would record this as 7.5 hours. Our calculator handles this conversion automatically to ensure your pay is calculated accurately without manual math errors.

Standard Calculation Example

Imagine you start work at 8:30 AM and finish at 5:15 PM with a 45-minute break:

  • Total duration from 8:30 to 17:15 = 8 hours and 45 minutes (525 minutes).
  • Subtract 45 minutes break = 480 minutes.
  • 480 minutes / 60 = 8.00 decimal hours.

Benefits of Digital Timesheet Tracking

Manual paper timesheets are prone to rounding errors and illegible handwriting. Using a digital calculator provides a clear audit trail and helps prevent "time theft" or underpayment. It also allows you to quickly see how much you've earned before the pay cycle ends, helping with personal budgeting and financial planning.

function calculateTimesheet() { var totalMinutes = 0; var hourlyRate = parseFloat(document.getElementById('hourlyRate').value) || 0; for (var i = 0; i < 7; i++) { var startVal = document.getElementById('start-' + i).value; var endVal = document.getElementById('end-' + i).value; var breakMins = parseInt(document.getElementById('break-' + i).value) || 0; var dayMinutes = 0; if (startVal && endVal) { var startParts = startVal.split(':'); var endParts = endVal.split(':'); var startTotalMins = (parseInt(startParts[0]) * 60) + parseInt(startParts[1]); var endTotalMins = (parseInt(endParts[0]) * 60) + parseInt(endParts[1]); // Handle overnight shifts if (endTotalMins < startTotalMins) { endTotalMins += 1440; // Add 24 hours in minutes } dayMinutes = endTotalMins – startTotalMins – breakMins; if (dayMinutes < 0) dayMinutes = 0; totalMinutes += dayMinutes; } // Update daily row display var dailyDecimal = (dayMinutes / 60).toFixed(2); document.getElementById('daily-' + i).innerHTML = dailyDecimal + ' hrs'; } var totalDecimalHours = totalMinutes / 60; var finalHours = Math.floor(totalMinutes / 60); var finalMinutes = totalMinutes % 60; var totalGrossPay = totalDecimalHours * hourlyRate; // Update Result UI document.getElementById('resTotalHours').innerHTML = totalDecimalHours.toFixed(2); document.getElementById('resHHMM').innerHTML = finalHours + 'h ' + finalMinutes + 'm'; document.getElementById('resTotalPay').innerHTML = '$' + totalGrossPay.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2}); document.getElementById('resultsArea').style.display = 'block'; } // Initial calculation window.onload = function() { calculateTimesheet(); };

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