Timesheet Hours and Earnings Calculator
Use this calculator to quickly sum up your work hours for the week and estimate your total earnings based on your hourly rate. Simply enter your start time, end time, and any break duration for each workday, along with your hourly pay rate.
Understanding Your Work Hours and Earnings
Managing your work hours and understanding your potential earnings is crucial for both employees and employers. A timesheet calculator simplifies this process, providing a clear overview of time spent working and the corresponding pay.
What is a Timesheet Hours and Earnings Calculator?
This tool is designed to help you track your daily work schedule and calculate your total weekly hours and estimated earnings. Instead of manually adding up hours from various start and end times, this calculator automates the process, reducing errors and saving time. It's particularly useful for hourly employees, freelancers, contractors, and small business owners managing payroll.
How to Use This Calculator:
- Enter Daily Start Time: For each workday (Monday to Friday), input the time you started your shift. Use a 24-hour format (e.g.,
09:00 for 9 AM, 17:30 for 5:30 PM) or simply decimal hours (e.g., 9, 17.5).
- Enter Daily End Time: Similarly, input the time you finished your shift for each day.
- Specify Break Duration: Enter the total duration of your unpaid breaks for each day in hours (e.g.,
0.5 for 30 minutes, 1 for 1 hour).
- Input Hourly Rate: Enter your standard hourly pay rate in dollars.
- Click "Calculate Timesheet": The calculator will process your entries and display your total work hours for the week and your estimated total earnings.
Benefits of Using a Timesheet Calculator:
- Accuracy: Minimizes human error in calculating complex time differences and sums.
- Efficiency: Saves time for both employees tracking their hours and employers processing payroll.
- Transparency: Provides a clear record of hours worked, which can be helpful for resolving discrepancies.
- Financial Planning: Helps individuals estimate their weekly income and manage their finances more effectively.
- Compliance: Aids businesses in maintaining accurate records for labor law compliance and auditing.
Example Calculation:
Let's say your hourly rate is $25.00, and your work schedule for the week is as follows:
- Monday: 09:00 – 17:00, with a 0.5-hour break. (8 hours – 0.5 hours = 7.5 hours)
- Tuesday: 09:00 – 17:30, with a 1-hour break. (8.5 hours – 1 hour = 7.5 hours)
- Wednesday: 08:30 – 16:30, with a 0.5-hour break. (8 hours – 0.5 hours = 7.5 hours)
- Thursday: 09:00 – 17:00, with a 0.5-hour break. (8 hours – 0.5 hours = 7.5 hours)
- Friday: 09:00 – 16:00, with a 0.5-hour break. (7 hours – 0.5 hours = 6.5 hours)
Total Work Hours: 7.5 + 7.5 + 7.5 + 7.5 + 6.5 = 36.5 hours
Total Estimated Earnings: 36.5 hours * $25.00/hour = $912.50
Important Considerations:
This calculator provides a basic estimate. It does not account for:
- Overtime: If your company has specific overtime rules (e.g., time-and-a-half after 40 hours), you would need to calculate those separately.
- Taxes and Deductions: The estimated earnings are gross pay; actual take-home pay will be less after taxes, benefits, and other deductions.
- Multiple Rates: If you work at different rates for different tasks or shifts, this calculator will not accommodate that.
Always consult your employer or payroll department for official pay calculations.
/* Basic Styling for the Timesheet Calculator */
.timesheet-calculator-container {
font-family: 'Segoe UI', Tahoma, Geneva, Verdana, sans-serif;
max-width: 800px;
margin: 20px auto;
padding: 25px;
border: 1px solid #e0e0e0;
border-radius: 8px;
background-color: #ffffff;
box-shadow: 0 4px 12px rgba(0, 0, 0, 0.05);
}
.timesheet-calculator-container h2 {
text-align: center;
color: #333;
margin-bottom: 20px;
font-size: 1.8em;
}
.timesheet-calculator-container h3 {
color: #444;
margin-top: 30px;
margin-bottom: 15px;
font-size: 1.4em;
}
.timesheet-calculator-container h4 {
color: #555;
margin-top: 25px;
margin-bottom: 10px;
font-size: 1.2em;
}
.timesheet-calculator-container p {
line-height: 1.6;
color: #666;
margin-bottom: 10px;
}
.calculator-form {
background-color: #f9f9f9;
padding: 20px;
border-radius: 6px;
border: 1px solid #eee;
margin-bottom: 20px;
}
.timesheet-table {
width: 100%;
border-collapse: collapse;
margin-bottom: 20px;
}
.timesheet-table th, .timesheet-table td {
border: 1px solid #ddd;
padding: 10px;
text-align: left;
}
.timesheet-table th {
background-color: #f2f2f2;
font-weight: bold;
color: #333;
}
.timesheet-table input[type="text"],
.timesheet-table input[type="number"] {
width: calc(100% – 10px);
padding: 8px;
border: 1px solid #ccc;
border-radius: 4px;
box-sizing: border-box;
}
.hourly-rate-input {
margin-top: 20px;
margin-bottom: 20px;
display: flex;
align-items: center;
gap: 10px;
}
.hourly-rate-input label {
font-weight: bold;
color: #333;
white-space: nowrap;
}
.hourly-rate-input input[type="number"] {
flex-grow: 1;
padding: 10px;
border: 1px solid #ccc;
border-radius: 4px;
max-width: 150px; /* Limit width for rate input */
}
button {
display: block;
width: 100%;
padding: 12px 20px;
background-color: #007bff;
color: white;
border: none;
border-radius: 5px;
font-size: 1.1em;
cursor: pointer;
transition: background-color 0.3s ease;
}
button:hover {
background-color: #0056b3;
}
.calculator-result {
margin-top: 25px;
padding: 15px;
border: 1px solid #d4edda;
background-color: #d4edda; /* Light green for success */
border-radius: 5px;
color: #155724;
font-size: 1.1em;
font-weight: bold;
}
.calculator-result p {
margin: 5px 0;
color: #155724;
}
.calculator-result p strong {
color: #0a3622;
}
.calculator-article ul, .calculator-article ol {
margin-left: 20px;
margin-bottom: 10px;
color: #666;
}
.calculator-article ul li, .calculator-article ol li {
margin-bottom: 5px;
line-height: 1.5;
}
/* Responsive adjustments */
@media (max-width: 600px) {
.timesheet-table th, .timesheet-table td {
padding: 8px 5px;
font-size: 0.9em;
}
.timesheet-table input[type="text"],
.timesheet-table input[type="number"] {
padding: 6px;
}
.hourly-rate-input {
flex-direction: column;
align-items: flex-start;
}
.hourly-rate-input input[type="number"] {
width: 100%;
max-width: none;
}
}
function parseTime(timeStr) {
if (!timeStr) return 0; // Treat empty time as 0 hours
var parts = timeStr.split(':');
var hours = parseFloat(parts[0]);
var minutes = parts.length > 1 ? parseFloat(parts[1]) : 0;
if (isNaN(hours) || hours < 0 || minutes = 60) {
return NaN; // Indicate invalid time format
}
return hours + (minutes / 60);
}
function calculateTimesheet() {
var totalHours = 0;
var hourlyRate = parseFloat(document.getElementById('hourlyRate').value);
if (isNaN(hourlyRate) || hourlyRate < 0) {
document.getElementById('result').innerHTML = 'Please enter a valid positive hourly rate.';
return;
}
var days = ['Mon', 'Tue', 'Wed', 'Thu', 'Fri'];
var hasInvalidInput = false;
var errorMessage = '';
for (var i = 0; i < days.length; i++) {
var day = days[i];
var startTimeStr = document.getElementById('startTime' + day).value.trim();
var endTimeStr = document.getElementById('endTime' + day).value.trim();
var breakDuration = parseFloat(document.getElementById('break' + day).value) || 0;
if (breakDuration < 0) {
errorMessage = 'Break duration for ' + day + ' cannot be negative.';
hasInvalidInput = true;
break;
}
var dailyHours = 0;
if (startTimeStr && endTimeStr) { // Only calculate if both start and end times are provided
var startTime = parseTime(startTimeStr);
var endTime = parseTime(endTimeStr);
if (isNaN(startTime) || isNaN(endTime)) {
errorMessage = 'Please enter valid time formats (HH:MM or H) for ' + day + '.';
hasInvalidInput = true;
break;
}
if (endTime < startTime) {
// For a simple timesheet, assume work is within the same day.
// If end time is before start time, it implies an overnight shift not handled, or an input error.
// We'll treat this as 0 hours for the day to avoid negative hours, or user can correct.
dailyHours = 0;
} else {
dailyHours = endTime – startTime – breakDuration;
if (dailyHours < 0) dailyHours = 0; // Ensure total daily work hours don't go negative due to very long breaks
}
} else if (startTimeStr || endTimeStr) { // If only one of start/end is provided
errorMessage = 'Please provide both Start Time and End Time for ' + day + ', or leave both empty.';
hasInvalidInput = true;
break;
}
// If both are empty, dailyHours remains 0, which is correct.
totalHours += dailyHours;
}
if (hasInvalidInput) {
document.getElementById('result').innerHTML = errorMessage;
return;
}
var totalEarnings = totalHours * hourlyRate;
document.getElementById('result').innerHTML =
'
Calculation Results:
' +
'Total Work Hours:
' + totalHours.toFixed(2) + ' hours' +
'Total Estimated Earnings:
$' + totalEarnings.toFixed(2) + '';
}