Calculate the Full-Time Equivalent (FTE) based on the total hours worked by your employees.
Full-Time Equivalents (FTEs):
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What is Full-Time Equivalent (FTE)?
Full-Time Equivalent (FTE) is a unit of measurement used to express the workload of an employee or group of employees in terms of full-time hours. It's a way to standardize staffing levels and understand the equivalent number of full-time employees contributing to a company's operations, regardless of whether they work part-time or full-time.
For example, two employees working 20 hours per week each are equivalent to one FTE (assuming a standard 40-hour work week).
How to Calculate FTE
The calculation for FTE is straightforward. You need two key pieces of information:
Total Hours Worked: The sum of all hours worked by all employees within a specific period (e.g., a week, month, or year).
Standard Hours Per FTE: The number of hours considered a standard full-time work schedule. This is often based on the organization's policy or industry norms (e.g., 40 hours per week). You then multiply this by the number of weeks in your chosen period (e.g., 40 hours/week * 52 weeks/year = 2080 hours/year).
The formula is:
FTE = Total Hours Worked / Standard Hours Per FTE
Example Calculation:
Let's say a company has the following employees over a year:
5 full-time employees working 40 hours/week.
3 part-time employees working 20 hours/week each.
Assuming a standard year of 52 weeks and a standard full-time work week of 40 hours:
Standard Hours Per FTE: 40 hours/week * 52 weeks = 2080 hours/year.
Total Hours for Full-Time Employees: 5 employees * 40 hours/week * 52 weeks = 10,400 hours.
Total Hours for Part-Time Employees: 3 employees * 20 hours/week * 52 weeks = 3,120 hours.
Total Hours Worked by All Employees: 10,400 + 3,120 = 13,520 hours.
Now, we calculate the FTE:
FTE = 13,520 hours / 2080 hours/FTE = 6.5 FTEs
This means the total workforce is equivalent to 6.5 full-time employees.
Why Use FTE Calculations?
Staffing Analysis: Understand the actual number of full-time employees equivalent to your current workforce.
Budgeting: Allocate resources and manage labor costs more effectively.
Compliance: Crucial for determining eligibility for benefits or meeting certain regulatory requirements that are based on employee count.
Productivity Measurement: Compare output against the size of the workforce in FTE terms.
Workload Distribution: Identify potential imbalances in workload distribution among full-time and part-time staff.
function calculateFTE() {
var totalHoursInput = document.getElementById("totalHours");
var hoursPerFTEInput = document.getElementById("hoursPerFTE");
var resultValueElement = document.getElementById("result-value");
var totalHours = parseFloat(totalHoursInput.value);
var hoursPerFTE = parseFloat(hoursPerFTEInput.value);
if (isNaN(totalHours) || isNaN(hoursPerFTE) || hoursPerFTE <= 0) {
resultValueElement.textContent = "Invalid Input";
resultValueElement.style.color = "#dc3545"; /* Red for error */
return;
}
var fte = totalHours / hoursPerFTE;
// Format the output to a reasonable number of decimal places
resultValueElement.textContent = fte.toFixed(2);
resultValueElement.style.color = "#28a745"; /* Green for success */
}