Dod Mileage Rate Calculator

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DoD Mileage Rate Calculator

DoD Mileage Reimbursement Calculator

Estimate your travel reimbursement based on current Joint Travel Regulations (JTR) rates.

TDY – Automobile (Privately Owned Vehicle) TDY – Motorcycle TDY – Airplane PCS – MALT (Monetary Allowance in Lieu of Transportation) Other / Custom Rate
You can manually edit this rate if specific circumstances apply.

Estimated Reimbursement

Total Distance: 0 miles
Applied Rate: $0.00 / mile
Total Payout: $0.00
function updateRateDefaults() { var select = document.getElementById("travelType"); var rateInput = document.getElementById("ratePerMile"); var selectedValue = select.value; // Update the input field only if the user didn't select "Custom" (value 0) // or if they switch back to a standard option. if (selectedValue !== "0") { rateInput.value = selectedValue; } else { rateInput.value = ""; // Clear for custom entry rateInput.focus(); } } function calculateReimbursement() { // 1. Get Inputs var distanceInput = document.getElementById("distance"); var rateInput = document.getElementById("ratePerMile"); var distance = parseFloat(distanceInput.value); var rate = parseFloat(rateInput.value); // 2. Validate Inputs if (isNaN(distance) || distance < 0) { alert("Please enter a valid positive number for the distance traveled."); return; } if (isNaN(rate) || rate < 0) { alert("Please enter a valid mileage rate."); return; } // 3. Perform Calculation var totalReimbursement = distance * rate; // 4. Update UI document.getElementById("displayDistance").innerHTML = distance.toLocaleString() + " miles"; document.getElementById("displayRate").innerHTML = "$" + rate.toFixed(2) + " / mile"; document.getElementById("totalAmount").innerHTML = "$" + totalReimbursement.toLocaleString(undefined, {minimumFractionDigits: 2, maximumFractionDigits: 2}); // Show result box document.getElementById("calcResult").style.display = "block"; }

Understanding the DoD Mileage Rate

The Department of Defense (DoD) mileage rate is the standard reimbursement amount paid to military personnel and DoD civilian employees when they use a Privately Owned Conveyance (POC)—such as a personal car, motorcycle, or airplane—for official government business. These rates are set by the General Services Administration (GSA) and the Defense Travel Management Office (DTMO) and generally adjust annually based on the cost of fuel, insurance, and vehicle wear and tear.

Current Mileage Rates (Fiscal Year 2024/2025 Context)

The specific rate you are reimbursed depends heavily on the type of travel authorization you have. It is critical to distinguish between Temporary Duty (TDY) and a Permanent Change of Station (PCS).

  • TDY Automobile: Typically the highest standard rate (approx. $0.67/mile). This applies when you drive your personal car to a temporary training or duty location because it is advantageous to the government.
  • TDY Motorcycle: Slightly lower than the automobile rate (approx. $0.65/mile), reflecting lower fuel and maintenance costs relative to a car.
  • TDY Airplane: For pilots using their own private aircraft for official travel, the rate is significantly higher (approx. $1.76/mile) to account for high operating costs.
  • PCS (MALT): The Monetary Allowance in Lieu of Transportation rate is used when moving to a new permanent base. This rate is generally lower (approx. $0.21/mile) because it is intended to cover gas and oil, not full depreciation.

How Reimbursement is Calculated

The formula for calculating your travel pay for mileage is straightforward:

Total Reimbursement = Official Distance (DTOD) × Assigned Rate

Note that for official voucher claims, the DoD typically uses the Defense Table of Official Distances (DTOD) rather than your odometer reading. While your odometer might read 455 miles, if the DTOD says the route is 440 miles, you will be reimbursed for 440 miles.

Example Calculation

Imagine you are an Army Sergeant ordered to travel from Fort Liberty to a training center 250 miles away for a 5-day TDY. You are authorized to use your personal vehicle.

  • Trip Type: TDY (Automobile)
  • Distance: 250 miles (one way) x 2 (round trip) = 500 miles
  • Rate: $0.67 per mile
  • Calculation: 500 miles × $0.67 = $335.00

In this scenario, you would claim $335.00 on your travel voucher (DD Form 1351-2) via the Defense Travel System (DTS).

Common Questions

Does the rate change if I have passengers?

For TDY travel, you generally receive the standard mileage rate regardless of passengers. However, for PCS travel, MALT Plus may apply if you are transporting dependents, though the flat mileage rate for the vehicle usually remains constant per vehicle authorized.

What if the actual gas price is higher than the mileage rate?

The mileage rate is a flat reimbursement designed to average out costs across the country. You cannot claim actual gas receipts for a personal vehicle if you are claiming the mileage rate. You get the flat rate per mile regardless of whether you drive a fuel-efficient hybrid or a heavy-duty truck.

When are rates updated?

Rates are typically reviewed and updated by the GSA effective January 1st of each year, though mid-year adjustments can occur during periods of volatile fuel prices.

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