Use this calculator to determine total work hours, including regular and overtime, and estimate gross pay for a work week.
Daily Time Entries
Enter start time, end time, and unpaid break for each day. Use HH:MM format (e.g., 09:00, 17:30). Leave fields blank for days not worked.
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
.calculator-container {
font-family: 'Segoe UI', Tahoma, Geneva, Verdana, sans-serif;
background-color: #f9f9f9;
padding: 25px;
border-radius: 10px;
box-shadow: 0 4px 12px rgba(0, 0, 0, 0.1);
max-width: 700px;
margin: 30px auto;
border: 1px solid #e0e0e0;
}
.calculator-container h2, .calculator-container h3, .calculator-container h4 {
color: #333;
text-align: center;
margin-bottom: 20px;
font-weight: 600;
}
.calculator-container p {
text-align: center;
margin-bottom: 20px;
color: #666;
}
.form-group {
margin-bottom: 15px;
display: flex;
flex-direction: column;
}
.form-group label {
margin-bottom: 5px;
color: #555;
font-size: 15px;
font-weight: 500;
}
.form-group input[type="number"],
.form-group input[type="time"] {
padding: 10px;
border: 1px solid #ccc;
border-radius: 5px;
font-size: 16px;
width: 100%;
box-sizing: border-box;
}
.form-group input[type="number"]:focus,
.form-group input[type="time"]:focus {
border-color: #007bff;
outline: none;
box-shadow: 0 0 0 3px rgba(0, 123, 255, 0.25);
}
.daily-entry {
background-color: #ffffff;
border: 1px solid #e0e0e0;
border-radius: 8px;
padding: 15px;
margin-bottom: 20px;
box-shadow: 0 2px 5px rgba(0,0,0,0.05);
}
.daily-entry h4 {
margin-top: 0;
color: #007bff;
font-size: 18px;
border-bottom: 1px solid #f0f0f0;
padding-bottom: 10px;
margin-bottom: 15px;
text-align: left;
}
.calculate-button {
background-color: #007bff;
color: white;
padding: 12px 25px;
border: none;
border-radius: 5px;
font-size: 18px;
cursor: pointer;
display: block;
width: 100%;
margin-top: 25px;
transition: background-color 0.3s ease, transform 0.2s ease;
}
.calculate-button:hover {
background-color: #0056b3;
transform: translateY(-1px);
}
.calculate-button:active {
transform: translateY(0);
}
.result-container {
background-color: #e9f7ef;
border: 1px solid #d4edda;
border-radius: 8px;
padding: 20px;
margin-top: 25px;
color: #155724;
font-size: 17px;
line-height: 1.6;
}
.result-container p {
margin: 0 0 10px 0;
text-align: left;
}
.result-container p:last-child {
margin-bottom: 0;
}
.result-container strong {
color: #0a3622;
}
.error-message {
color: #dc3545;
background-color: #f8d7da;
border: 1px solid #f5c6cb;
padding: 10px;
border-radius: 5px;
margin-bottom: 15px;
text-align: center;
}
function parseTime(timeStr) {
if (!timeStr) return null;
var parts = timeStr.split(':');
if (parts.length !== 2) return null;
var hours = parseInt(parts[0], 10);
var minutes = parseInt(parts[1], 10);
if (isNaN(hours) || isNaN(minutes) || hours 23 || minutes 59) {
return null;
}
return hours * 60 + minutes; // Total minutes from midnight
}
function calculatePayrollHours() {
var hourlyRate = parseFloat(document.getElementById('hourlyRate').value);
var overtimeMultiplier = parseFloat(document.getElementById('overtimeMultiplier').value);
var standardWorkWeekHours = parseFloat(document.getElementById('standardWorkWeekHours').value);
var resultDiv = document.getElementById('payrollResult');
resultDiv.innerHTML = "; // Clear previous results
if (isNaN(hourlyRate) || hourlyRate < 0) {
resultDiv.innerHTML = 'Please enter a valid Regular Hourly Rate (non-negative number).';
return;
}
if (isNaN(overtimeMultiplier) || overtimeMultiplier < 1) {
resultDiv.innerHTML = 'Please enter a valid Overtime Multiplier (number greater than or equal to 1).';
return;
}
if (isNaN(standardWorkWeekHours) || standardWorkWeekHours < 0) {
resultDiv.innerHTML = 'Please enter valid Standard Work Week Hours (non-negative number).';
return;
}
var days = ['mon', 'tue', 'wed', 'thu', 'fri', 'sat', 'sun'];
var totalWeeklyMinutes = 0;
var hasValidEntry = false;
for (var i = 0; i < days.length; i++) {
var day = days[i];
var startTimeStr = document.getElementById(day + 'StartTime').value;
var endTimeStr = document.getElementById(day + 'EndTime').value;
var breakMinutesInput = document.getElementById(day + 'Break').value;
var breakMinutes = parseFloat(breakMinutesInput);
// If both start and end times are empty, and break is 0 or empty, assume no work for the day
if (!startTimeStr && !endTimeStr && (breakMinutesInput === '' || breakMinutes === 0)) {
continue;
}
var startTime = parseTime(startTimeStr);
var endTime = parseTime(endTimeStr);
if (isNaN(breakMinutes) || breakMinutes < 0) {
resultDiv.innerHTML = 'Please enter a valid Unpaid Break (non-negative number) for ' + day.charAt(0).toUpperCase() + day.slice(1) + '.';
return;
}
if (startTime === null || endTime === null) {
resultDiv.innerHTML = 'Please enter valid Start and End Times (HH:MM) for ' + day.charAt(0).toUpperCase() + day.slice(1) + '.';
return;
}
if (endTime < startTime) {
resultDiv.innerHTML = 'End Time cannot be before Start Time for ' + day.charAt(0).toUpperCase() + day.slice(1) + '.';
return;
}
var dailyWorkMinutes = (endTime – startTime) – breakMinutes;
if (dailyWorkMinutes < 0) {
resultDiv.innerHTML = 'Break duration exceeds work duration for ' + day.charAt(0).toUpperCase() + day.slice(1) + '. Please check your entries.';
return;
}
totalWeeklyMinutes += dailyWorkMinutes;
hasValidEntry = true;
}
if (!hasValidEntry) {
resultDiv.innerHTML = 'Please enter at least one day\'s work hours to calculate.';
return;
}
var totalWeeklyHours = totalWeeklyMinutes / 60;
var regularHours = Math.min(totalWeeklyHours, standardWorkWeekHours);
var overtimeHours = Math.max(0, totalWeeklyHours – standardWorkWeekHours);
var regularPay = regularHours * hourlyRate;
var overtimePay = overtimeHours * hourlyRate * overtimeMultiplier;
var grossPay = regularPay + overtimePay;
resultDiv.innerHTML =
'Total Hours Worked: ' + totalWeeklyHours.toFixed(2) + ' hours' +
'Regular Hours: ' + regularHours.toFixed(2) + ' hours' +
'Overtime Hours: ' + overtimeHours.toFixed(2) + ' hours' +
'Regular Pay: $' + regularPay.toFixed(2) + " +
'Overtime Pay: $' + overtimePay.toFixed(2) + " +
'Gross Pay (before deductions): $' + grossPay.toFixed(2) + ";
}
Free Payroll Hour Calculator: Simplify Your Time Tracking
Accurately tracking work hours is crucial for both employees and employers. For employees, it ensures they are paid correctly for every minute worked, including overtime. For employers, it's essential for compliance with labor laws, managing payroll efficiently, and maintaining transparent records. Our Free Payroll Hour Calculator is designed to simplify this process, providing a clear and precise breakdown of regular hours, overtime hours, and estimated gross pay for any given work week.
How This Calculator Works
This calculator allows you to input your daily work schedule for up to seven days, along with your regular hourly rate and any applicable overtime multiplier. Here's a breakdown of the inputs:
Regular Hourly Rate: Your standard pay rate per hour.
Overtime Multiplier: The factor by which your hourly rate is increased for overtime hours (e.g., 1.5 for time and a half, 2.0 for double time).
Standard Work Week Hours: The number of hours considered a standard work week before overtime applies (commonly 40 hours in many regions).
Daily Time Entries: For each day of the week, you'll enter:
Start Time: The time you begin work (e.g., 09:00).
End Time: The time you finish work (e.g., 17:30).
Unpaid Break (minutes): The total duration of any unpaid breaks taken during the day (e.g., 30 for a 30-minute lunch break).
Once you've entered your details, the calculator will process the information to provide:
Total Hours Worked: The sum of all hours worked across the week.
Regular Hours: Hours worked up to your defined standard work week.
Overtime Hours: Hours worked beyond your defined standard work week.
Regular Pay: Your earnings from regular hours.
Overtime Pay: Your earnings from overtime hours.
Gross Pay (before deductions): Your total estimated earnings before taxes and other deductions.
Key Terms Explained
Regular Hours: These are the hours worked within the standard work week limit, typically 40 hours, for which you receive your standard hourly rate.
Overtime Hours: These are any hours worked beyond the standard work week. Overtime is usually compensated at a higher rate, determined by the overtime multiplier.
Gross Pay: This is your total earnings before any deductions are taken out for taxes, insurance, retirement contributions, etc. It's the sum of your regular pay and overtime pay.
Unpaid Breaks: These are periods during your workday, such as lunch breaks, for which you are not compensated. It's important to accurately deduct these from your total time at work to calculate actual working hours.
Benefits of Using a Payroll Hour Calculator
Utilizing a dedicated payroll hour calculator offers numerous advantages: