Managed IT Services (MSP) providers offer outsourced IT management and support for businesses. This model allows companies to access expert IT support, advanced technology, and strategic guidance without the overhead of maintaining an in-house IT department. The pricing for these services is typically structured as a monthly recurring fee, designed to be predictable and scalable.
This calculator provides an *estimated* monthly cost. Actual quotes from MSPs will vary based on specific service level agreements (SLAs), the provider's pricing models, and unique business requirements.
How the Pricing is Calculated:
The estimated cost is determined by a combination of factors, each contributing to the overall complexity and resource allocation required by the Managed IT Service provider:
Number of Employees: More employees generally mean more endpoints (computers, mobile devices) to manage and support, increasing the workload.
Number of Servers: Each server (physical or virtual) requires monitoring, maintenance, patching, and security, contributing significantly to the service cost.
Number of Workstations/Laptops: These are the primary end-user devices. Managing, securing, and supporting a larger fleet of workstations demands more resources.
Network Complexity: A simple, single-site network is less demanding than a multi-site network with complex routing, VPNs, and cloud integrations. Higher complexity requires more sophisticated management and support.
Support Level Required: The scope of support significantly impacts pricing. Basic business-hour support is less expensive than comprehensive 24/7/365 support with proactive maintenance and rapid response times.
Specialized Services: Add-on services like advanced cybersecurity solutions, comprehensive cloud management, disaster recovery planning, or VoIP services come with additional costs due to the specialized expertise and tools required.
The Calculation Formula (Simplified):
Our calculator uses a base cost per user/device, then applies multipliers for complexity and services. While proprietary formulas vary widely, a common approach involves:
Estimated Monthly Cost = (Base Cost per Employee + Server Management Cost + Workstation Management Cost) * Network Complexity Factor * Support Level Factor + Specialized Services Cost
For this calculator, we use simplified per-unit costs and factors for complexity and service levels to provide a representative estimate.
Base Cost per Employee: A baseline cost reflecting general user support.
Server Cost: A higher cost per server due to its critical role and maintenance needs.
Workstation Cost: A cost associated with managing individual user devices.
Complexity/Level Multipliers: Factors that increase the base cost for more demanding environments or support requirements.
Specialized Services Component: An additive cost for specific advanced services.
Example Scenario:
Consider a company with:
25 Employees
4 Servers
30 Workstations
Moderate Network Complexity
Enhanced Support Level
Basic Cybersecurity Monitoring
This scenario would input values reflecting these conditions into the calculator to generate an estimated monthly price, reflecting the combined costs of managing their infrastructure and supporting their users at the specified levels.
Disclaimer: This calculator is for estimation purposes only. It does not represent a formal quote. For accurate pricing, please contact Managed IT Service providers directly to discuss your specific needs.
function calculateManagedITCost() {
var numEmployees = parseFloat(document.getElementById("numberOfEmployees").value);
var numServers = parseFloat(document.getElementById("numberOfServers").value);
var numWorkstations = parseFloat(document.getElementById("numberOfWorkstations").value);
var networkComplexity = parseFloat(document.getElementById("networkComplexity").value);
var supportLevel = parseFloat(document.getElementById("supportLevel").value);
var specializedServices = parseFloat(document.getElementById("specializedServices").value);
var baseCostPerEmployee = 30; // Base cost per employee per month
var costPerServer = 100; // Cost per server per month
var costPerWorkstation = 20; // Cost per workstation per month
var totalBaseCost = (numEmployees * baseCostPerEmployee) + (numServers * costPerServer) + (numWorkstations * costPerWorkstation);
var complexityFactor = networkComplexity;
var supportFactor = supportLevel;
var specializedServiceCost = specializedServices * (numEmployees * baseCostPerEmployee + numWorkstations * costPerWorkstation); // Adjust specialized cost based on scale
var estimatedMonthlyCost = totalBaseCost * complexityFactor * supportFactor + specializedServiceCost;
// Basic validation to prevent NaN
if (isNaN(estimatedMonthlyCost) || estimatedMonthlyCost < 0) {
estimatedMonthlyCost = 0;
}
// Format to two decimal places for currency
var formattedCost = "$" + estimatedMonthlyCost.toFixed(2);
document.getElementById("monthlyCost").innerText = formattedCost;
}