.calculator-container {
font-family: Arial, sans-serif;
max-width: 800px;
margin: 20px auto;
padding: 20px;
border: 1px solid #ccc;
border-radius: 8px;
background-color: #f9f9f9;
}
.calculator-container h2, .calculator-container h3 {
color: #333;
text-align: center;
}
.calculator-form .input-group {
margin-bottom: 10px;
display: flex;
align-items: center;
}
.calculator-form .input-group label {
flex: 1;
margin-right: 10px;
font-weight: bold;
}
.calculator-form .input-group input[type="number"],
.calculator-form .input-group input[type="text"] {
flex: 2;
padding: 8px;
border: 1px solid #ddd;
border-radius: 4px;
}
.daily-entries {
margin-top: 20px;
border: 1px solid #eee;
padding: 15px;
border-radius: 5px;
background-color: #fff;
}
.daily-entries h4 {
margin-top: 0;
color: #555;
}
.day-entry {
display: flex;
align-items: center;
margin-bottom: 10px;
gap: 10px;
flex-wrap: wrap; /* Allow wrapping on smaller screens */
}
.day-entry label {
flex: 1;
font-weight: bold;
min-width: 80px; /* Ensure label has enough space */
}
.day-entry input[type="text"],
.day-entry input[type="number"] {
flex: 2;
padding: 8px;
border: 1px solid #ddd;
border-radius: 4px;
min-width: 100px; /* Ensure inputs are not too small */
}
.calculator-form button {
display: block;
width: 100%;
padding: 10px 15px;
background-color: #007bff;
color: white;
border: none;
border-radius: 4px;
font-size: 16px;
cursor: pointer;
margin-top: 20px;
}
.calculator-form button:hover {
background-color: #0056b3;
}
.calculator-result {
margin-top: 20px;
padding: 15px;
border: 1px solid #28a745;
border-radius: 5px;
background-color: #e9f7ef;
color: #155724;
font-size: 1.1em;
font-weight: bold;
}
.calculator-result p {
margin: 5px 0;
}
.calculator-article {
margin-top: 30px;
padding-top: 20px;
border-top: 1px solid #eee;
}
.calculator-article h3 {
color: #333;
text-align: left;
}
.calculator-article h4 {
color: #555;
}
.calculator-article ul, .calculator-article ol {
margin-left: 20px;
}
.calculator-article li {
margin-bottom: 5px;
}
hr {
border: 0;
height: 1px;
background: #eee;
margin: 20px 0;
}
Online Time Card Calculator
Use this calculator to quickly determine your total work hours and gross pay for a given work week, including regular and overtime hours.
Understanding Your Time Card
A time card calculator is an essential tool for employees and employers alike to accurately track work hours and calculate gross pay. It helps ensure that all hours worked, including regular and overtime, are accounted for correctly.
How to Use This Calculator
- Enter Hourly Rate: Input your standard hourly wage.
- Set Overtime Threshold: This is the number of hours worked in a week before overtime applies (e.g., 40 hours in the US).
- Set Overtime Multiplier: This is how much your hourly rate increases for overtime hours (e.g., 1.5 for time and a half, 2.0 for double time).
- Enter Daily Times: For each day you worked, input your start time, end time, and the duration of any unpaid breaks in minutes. Use HH:MM AM/PM format (e.g., 9:00 AM, 5:30 PM). If a day was not worked, leave the start and end times blank.
- Click "Calculate Pay": The calculator will then display your total regular hours, overtime hours, and gross pay for the week.
Why Accurate Time Tracking Matters
- Fair Compensation: Ensures you are paid for every minute you work.
- Legal Compliance: Helps employers comply with labor laws regarding minimum wage, overtime, and break requirements.
- Budgeting: Provides a clear understanding of your weekly earnings for personal financial planning.
- Productivity Insights: Can help both employees and employers analyze work patterns and productivity.
Overtime Explained
Overtime refers to the hours worked beyond a standard workweek, as defined by labor laws or company policy. In many regions, this is typically 40 hours per week. Overtime hours are usually compensated at a higher rate, commonly "time and a half" (1.5 times the regular hourly rate) or "double time" (2 times the regular hourly rate).
Tips for Using Your Time Card
- Be Punctual: Always record your exact start and end times.
- Track Breaks: Accurately log unpaid break durations. Paid breaks are typically included in work hours.
- Review Regularly: Check your time card entries frequently to catch any errors.
- Understand Company Policy: Be aware of your employer's specific policies on breaks, overtime, and time tracking.
function parseTime(timeString) {
// Example: "9:00 AM", "5:30 PM", "12:00 PM", "12:00 AM"
var parts = timeString.match(/(\d{1,2}):(\d{2})\s*(AM|PM)/i);
if (!parts) {
return NaN; // Invalid time format
}
var hours = parseInt(parts[1], 10);
var minutes = parseInt(parts[2], 10);
var period = parts[3].toUpperCase();
if (hours 12 || minutes 59) {
return NaN; // Invalid hour/minute range
}
if (period === "PM" && hours !== 12) {
hours += 12;
} else if (period === "AM" && hours === 12) {
hours = 0; // 12 AM is 00:00 in 24-hour format
}
return hours * 60 + minutes; // Total minutes from midnight
}
function calculateTimeCard() {
var hourlyRate = parseFloat(document.getElementById('hourlyRate').value);
var otThreshold = parseFloat(document.getElementById('otThreshold').value);
var otMultiplier = parseFloat(document.getElementById('otMultiplier').value);
// Validate global inputs
if (isNaN(hourlyRate) || hourlyRate < 0) {
document.getElementById('result').innerHTML = 'Please enter a valid Hourly Rate (must be 0 or greater).';
return;
}
if (isNaN(otThreshold) || otThreshold < 0) {
document.getElementById('result').innerHTML = 'Please enter a valid Overtime Threshold (must be 0 or greater).';
return;
}
if (isNaN(otMultiplier) || otMultiplier < 1) {
document.getElementById('result').innerHTML = 'Please enter a valid Overtime Multiplier (must be 1 or greater).';
return;
}
var days = ['mon', 'tue', 'wed', 'thu', 'fri', 'sat', 'sun'];
var totalWeeklyMinutes = 0;
var hasInvalidInput = false;
for (var i = 0; i < days.length; i++) {
var day = days[i];
var startTimeStr = document.getElementById(day + 'Start').value.trim();
var endTimeStr = document.getElementById(day + 'End').value.trim();
var breakMinutes = parseFloat(document.getElementById(day + 'Break').value) || 0;
if (breakMinutes < 0) {
document.getElementById('result').innerHTML = 'Break duration cannot be negative for ' + day.charAt(0).toUpperCase() + day.slice(1) + '.';
hasInvalidInput = true;
break;
}
// Only process if both start and end times are provided
if (startTimeStr && endTimeStr) {
var startTimeMinutes = parseTime(startTimeStr);
var endTimeMinutes = parseTime(endTimeStr);
if (isNaN(startTimeMinutes) || isNaN(endTimeMinutes)) {
document.getElementById('result').innerHTML = 'Please enter valid times (HH:MM AM/PM) for ' + day.charAt(0).toUpperCase() + day.slice(1) + '.';
hasInvalidInput = true;
break;
}
// Handle shifts crossing midnight (e.g., 10 PM – 6 AM)
// If end time is earlier than start time, assume it's on the next day.
// This means adding 24 hours (1440 minutes) to the end time.
if (endTimeMinutes < startTimeMinutes) {
endTimeMinutes += 1440; // Add 24 hours in minutes
}
var dailyWorkMinutes = (endTimeMinutes – startTimeMinutes) – breakMinutes;
if (dailyWorkMinutes < 0) {
dailyWorkMinutes = 0; // Ensure daily work minutes don't go negative due to large breaks
}
totalWeeklyMinutes += dailyWorkMinutes;
} else if (startTimeStr || endTimeStr) {
// If only one time is entered for a day
document.getElementById('result').innerHTML = 'Please enter both Start and End times for ' + day.charAt(0).toUpperCase() + day.slice(1) + ' or leave both blank.';
hasInvalidInput = true;
break;
}
// If both are blank, assume no work for the day and add 0 minutes.
}
if (hasInvalidInput) {
return;
}
var totalWeeklyHours = totalWeeklyMinutes / 60;
var regularHours = Math.min(totalWeeklyHours, otThreshold);
var overtimeHours = Math.max(0, totalWeeklyHours – otThreshold);
var regularPay = regularHours * hourlyRate;
var overtimePay = overtimeHours * hourlyRate * otMultiplier;
var totalGrossPay = regularPay + overtimePay;
var resultHtml = '
Calculation Results:
';
resultHtml += '
Total Weekly Hours: ' + totalWeeklyHours.toFixed(2) + ' hours';
resultHtml += '
Regular Hours: ' + regularHours.toFixed(2) + ' hours';
resultHtml += '
Overtime Hours: ' + overtimeHours.toFixed(2) + ' hours';
resultHtml += '
Regular Pay: $' + regularPay.toFixed(2) + ";
resultHtml += '
Overtime Pay: $' + overtimePay.toFixed(2) + ";
resultHtml += '
Total Gross Pay: $' + totalGrossPay.toFixed(2) + ";
document.getElementById('result').innerHTML = resultHtml;
}